Short Cut Keys

Wednesday, May 12, 2010

Commonly used keyboard combinations

To use one of these combinations Hold the Ctrl or Alt key down and strike the letter key

Ctrl+N
-Open a new word document quickly.

Ctrl+X-Cut- Removes the selection from the active document and places it on the clipboard.

Ctrl+O
-Opens a previously saved document.

Ctrl+C-Copies the selection to the clipboard

Ctrl+W-Closes the active window, but does not Exit Word.

Ctrl+V-Paste - Inserts the contents of the clipboard at the insertion point (cursor) or whatever is selected.

Ctrl+S-Saves the active document with its current file name, location and format.

Ctrl+A-Selects all text and graphics in the active window.

Ctrl+P-Prints the active file, also gives the opportunity to change print options

Ctrl+F-Find - Searches for specified text in the active document
Alt+F4-Exit - Closes Microsoft Word.

Ctrl+B-Bold - Formats selected text; make text bold, or remove bold formatting

Ctrl+Z-Undo the last action. This selection can be repeated several times.

Ctrl+I-Italic - Formats selected text; make text italic or remove italic

Ctrl+Y-Redo - After an action has been undone, it can be reinstated in the document.

Ctrl+U-Underline - Formats selected text; make text underlined or remove underline

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Help Menu


Help menu


Microsoft Word Help - Open Word's Assistant and get a search box to type in. Word displays possible matches for you to read about.

Contents and Index - See an index of all topics available in Word's Help documentation.

Microsoft on the Web - That's right! It is exactly what it sounds like. Select a link and a Microsoft help page is opened in your browser. If you are not online, Word will make the connection and then display the page.

About Microsoft Word - Not sure which version of Word you working with. Check here for version information and for the produce ID number.

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Window Menu


Window menu

New Window - This opens another window with a copy of the active document.


Arrange All - Displays all open files in the window. This makes dragging and dropping from one document to another much easier.

Split - Splits the active window into panes.

Open Document List - There is no need to drag windows to the side so you can see other documents open in Word. Come to the bottom of this window for a listing of all open documents. The active document has a check mark beside it.

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Tools Menu


Tools menu


Spelling and Grammar - Choose either sub-menu and the same window opens. Questioned spelling is in red, grammar in green.

Language/Thesaurus - Have you used the word "like" too many times? Highlight the word, select Thesaurus and get suggestions like similar and analogous.

Word Count - Need to know how many words are in your document? Select Word Count and find out how many pages, words, characters, paragraphs, and lines.

Auto Summarize - Exactly what it sounds like, Word summarizes the document, reducing the length of the document, keeping the meaning.

Auto Correct - Word will automatically correct some things. If this feature is irritating to you, come here to change what is corrected.

Customize- Opens the same window that you get by going to the View menu and selecting Toolbar/Customize.

Options - Modify Word settings here. Modify print, editing, spelling and other options from this sub-menu.

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Format Menu


Format menu

Font - Change font style, size, color and a large number of other features. You can also change the spacing between letters here.


Paragraph - Indent a paragraph using either margin or place some chosen amount of space before or after the paragraph.

Bullets and Numbering - As promised in the Insert menu, if you wish to change the bullet, it can be done here. Your bullets can be literally any symbol you wish them to be

Border - Create borders around blocks of text, or around the entire document. On the Page Border tab, under the Art pull down menu you can find a huge selection of graphic borders; hearts, stars, planets and much more.

Drop Cap - Make the first letter of a paragraph or chapter large enough to span several lines.

Style - If you prefer not to use the Formatting toolbar, document style can be changed here.

Background - Another task which can be handled in the Formatting toolbar, you can choose the color to highlight selected text in your document.

Change Case - DO YOU EVER FORGET THE CAPS LOCK? If so, some to this sub-menu and change the case of the highlighted text. This is a cool feature!

Bold, Italic, Underline - Format selected text; Bold, Italic, or Underlined.

Object - Make changes to any selected object; image, word art, auto shape or any other object inserted into the document.

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Insert Menu


Insert menu


Page Break - Use this command to send your cursor to the top of the next page even though the text does not extend to the bottom of the previous page

Date and Time - Choose from seventeen formats for displaying date, time, or date and time.

Auto Text - Insert any of several pre-set text lines, or create your own.

Symbol - Insert a symbol from each of your symbol fonts, or any standard font which includes symbols. There are more than you might think!

Footnote - Place a footnote at the bottom of the page or the end of the document.

Picture - Insert pictures from clip art or a file. You can also insert auto shapes, word art, or a chart.

Text Box (Frame) - Use this to place captions near tables or drawings, or to set off text at the beginning of a page. Click and draw the box after making this selection.

File - Insert a saved document into the active document at the cursor.

Object - Insert an object such as clip art, word art, an equation or much more.

Hyperlink - An interesting use of hyperlinks is to place a link to any document stored on your computer. You can later open that document by clicking on the link. Neat?

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View Menu


View menu



Normal - The default document view for most word processing tasks.

Page Layout - An editing view that displays your document as it will look when printed. This view takes more system memory and scrolling may be slow.

Toolbars - Displays or hides toolbars. The right pointing arrow indicates a list of toolbars. To add one slide down to the name of the toolbar and click to select.

Ruler - Displays or hides horizontal and vertical rulers at the top and left side of the document.

Header and Footer - Adds or changes the text that is displayed at the top or bottom of every page of the document

Full Screen - Hides most screen elements so you can see more of your document

Zoom - Controls how large, or small, the current document appears on the screen.

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Edit Menu


Edit menu

Undo ... - The actual entry of this item will depend on what you did last. In my example I had cut text, so that was displayed. This selection can be repeated several times.


Repeat ...- After an action has been undone, it can be reinstated in the document.

Cut - Removes the selection from the active document and places it on the clipboard.

Copy - Copies the selection to the clipboard

Paste - Inserts the contents of the clipboard at the insertion point (cursor) or whatever is selected.

Clear - Deletes the selected object or text, but does not place it on the clipboard.

Select All - Selects all text and graphics in the active window.

Find - Searches for specified text in the active document

Replace - Searches for and replaces specified text and formatting.

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commands

Saturday, May 8, 2010




A: - Change current directory path to the floppy disk drive
C: - Change current directory path to the hard disk drive
DIR - Display current directory (show all files and sub-directories).
MD - Make a new directory, eg: MD C:\EMAIL
CD - Change current directory, eg. CD C:\EMAIL
COPY - Copy file(s) from one place to another.
Del - Delete/erase a file

cd commands CD (Change Directory) is a command used to switch directories in MS-DOS.

cd\[enter]

Goes to the highest level, the root of the drive.

cd.. [enter]
goes back one directory

dir Lists all files and directories in the directory that you are currently in.

dir *.exe [enter]
The above command lists any executable file or any file that ends with .exe. See our wildcard definition for other wildcard (e.g. *) examples.

dir /ad [enter]
List only the directories in the current directory. If you need to move into one of the directories listed use the cd command.

dir /s [enter]
Lists the files in the directory that you are in and all sub directories after that directory, if you are at root "C:\>" and type this command this will list to you every file and directory on the C: drive of the computer.

dir /p [enter]
If the directory has a lot of files and you cannot read all the files as they scroll by, you can use this command and it will display all files one page at a time.

dir /w [enter]
If you don't need the info on the date / time and other information on the files, you can use this command to list just the files and directories going horizontally, taking as little as space needed.

dir /s /w /p [enter]
This would list all the files and directories in the current directory and the sub directories after that, in wide format and one page at a time.

dir /on [enter]
List the files in alphabetical order by the names of the files.

dir /o-n[enter]
List the files in reverse alphabetical order by the names of the files.

dir \ /s |find "i" |more[enter]
A nice command to list all directories on the hard drive, one screen page at a time, and see the number of files in each directory and the amount of space each occupies.

copy *.* a:[ enter]
Copy all files in the current directory to the floppy disk drive.

copy con test.txt [enter]
Finally, a user can create a file using the copy con command as shown above, which creates the test.txt file. Once the above command has been typed in, a user could type in whatever he or she wishes. When you have completed creating the file, you can save and exit the file by pressing CTRL+Z, which would create ^Z, and then press enter. An easier way to view and edit files in MS-DOS would be to use the edit command.

del test.tmp = Deletes the test.tmp in the directory that you currently are in, if the file exists.
del c:\windows\test.tmp = Delete the c:\windows\test.tmp in the windows directory if it exists.
del c:\windows\temp\*.* = (* is for wild character(s)) *.* indicates that you would like to delete all files in the c:\windows\temp directory.
del c:\windows\temp\?est.tmp = (? is a single wild character for one letter) This command would delete any file ending with est.tmp such as pest.tmp or zest.tmp

(Notice: Users who are running Microsoft Windows 95 and are used to deleted items going to the recycle bin need to keep in mind that deleting files from MS-DOS does not send files to the recycle bin.)

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File Menu

Thursday, May 6, 2010




New - Opens a new document. If you use the keyboard combination indicated on the right a blank document opens

immediately. Selecting the New menu item with your cursor gives the opportunity to open a large number of types of documents.

Open - Opens a previously saved document.

Close - Closes the active document but does not quit the application.

Save - Saves the active document with its current file name, location and format.

Save As - Saves by opening a window which gives the opportunity to change the file name, location or format.

Page Setup - Sets margins, paper size, orientation and other layout options.

Print Preview - Shows how the file will look when you print it.

Print - Prints the active file, also gives the opportunity to change print options

Exit - Closes Microsoft Word.

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